Job summary
Employer heading
Purchasing & Contracts Officer
NHS AfC: Band 4
Job overview
The Dudley Group NHS Foundation Trust is a part of the Black Country Alliance Procurement Partnership which also includes Sandwell and West Birmingham NHS Trust. The Trusts are sharing category management responsibilities across the organisation with a view to driving down cost and improving service delivery. This is an exciting time to join The Dudley Group and ideally, we are looking for a candidate who wants to learn new skills and develop over time.
The role includes the purchase of goods and services on behalf of the Trust and at all times endeavour to achieve best value in accordance with the Procurement Department’s agreed procurement procedures and policies and the Trusts Procurement Strategy. In carrying out these tasks a purchasing & contracts officer must use a number of computer applications, act on their own initiative, be flexible in approach to their duties and advise all users on the optimum supply route for their requirements. Deputise for the Head of Operational Procurement as applicable.
Main duties of the job
The role includes the purchase of goods and services on behalf of the Trust and at all times endeavour to achieve best value in accordance with the Procurement Department’s agreed procurement procedures and policies and the Trusts Procurement Strategy. In carrying out these tasks a Purchasing & Contracts Officer must use a number of computer applications, act on their own initiative, be flexible in approach to their duties and advise all users on the optimum supply route for their requirements.
Please note: Interviews for his post will be held on 20th August 2024 - No other dates will be available.
Working for our organisation
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of “excellent health care, improved health for all”. We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such as ethnically diverse, disabled and LGBTQ+ groups. We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.
Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD department. These include topics such as communication, wellbeing, team development, cultural competency, and values, plus much more. For those in a Management/Leadership role, there are additional programmes to support you to develop the skills you need. These include our Managers Essentials Programme and a Leadership Programme that all managers will attend as part of your Dudley Managers Induction. Our Learning Prospectus is a great way to discover the details behind what’s available for you here at The Dudley Group.
We are committed to home life balance through flexible working and making reasonable adjustments where possible
Detailed job description and main responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Person specification
Qualifications & Education
Essential criteria
- European Computer Driving Licence or Equivalent
- Possess Chartered Institute of Procurement & Supply (CIPS) Advanced Certificate in Procurement and Supply - Level 3 or relevant NVQ Level 3 or Equivalent business qualification
Desirable criteria
- Possess or be studying for the Chartered Institute of Procurement & Supply (CIPS) Diploma in Procurement and Supply - Level 4 or relevant NVQ or equivalent business qualification
- College educated
Knowledge and Training
Essential criteria
- Be numerate and have a goof general level of education
- An ability to follow procedures and manuals
- Able to fulfil the requirements of the role
- Be familiar with spreadhseet and word processing software i.e. Microsoft Excel, Microsoft Word or equivalent
Desirable criteria
- Knowledge of CIPS Professional Code of Ethics
- Familiar with Microsoft Access and PowerPoint or equivalents
Experience
Essential criteria
- Significant experience of working in a busy Procurement / Supply / Finacne office
- Supervisory Experience
Desirable criteria
- Significant Healthcare Purchasing / Contracting experience
- Contract Management expertise and knowledge of contract management systems including E-Commerce processes
- Project work experience
- Worked with purchase order systems and be familiar with e-commerce processes
- Customer Service experience
- Eager to develop and enjoys working with new technologies
Communication & Relationship Skills
Essential criteria
- Has good Diplomacy and Negotiation Skills
- Honesty, thorough, conscientious, and patient
- Motivated to work in a non-profit making organisation
- Likes working in the service sector
- Gains real satisfaction from seeing the job done well
- Good Verbal communication skills and ability to explain things to other members of the team and customers
Desirable criteria
- Interested in the NHS
- Shows commitment and looks to extend his/her role/experiences
- Ability to be courteous and responsive
- Be pro-active in helping others within and outside the department
- Neat appearance, punctual and can keep to deadlines
- Personable and yet assertive
Analytical & Judgement Skills
Essential criteria
- Good verbal and written communication skills, familiar with email/internet with regular use
- Accuracy in work produced
- Possess good negotiation skills and shows an ability to be diplomatic
Planning & Organisation Skills
Essential criteria
- Aptitude for self-motivation and showing initiative
- Flexible approach to work
- Ability to work in a team
Desirable criteria
- Likes to work in the NHS, help to improve patient care
- Enjoys the challenge of new tasks
Physical Skills
Essential criteria
- Ability to handle goods / packaging for return
Desirable criteria
- Ability to manoeuvre delivery cages or similar
Equality, Diversity, Inclusion and Trust Values
Essential criteria
- Able to provide safe, caring, and effective services
- Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
- Commitment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong and their contribution is valued
Documents to download
Further details / informal visits contact
- Name
- Jane Ashmore-Hall
- Job title
- Head of Operational Procurement
- Email address
- [email protected]
- Telephone number
- 01384 244284
- Additional information
Available to contact Monday - Friday 8am - 4pm
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