Job summary
- Main area
- Surgery
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 284-23-5724193-DSRG-C
- Employer
- Birmingham Women's and Children's NHS Foundation Trust
- Employer type
- NHS
- Site
- Birmingham Children's Hospital
- Town
- Birmingham
- Salary
- £25,147 - £27,596 pro rota
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
![Birmingham Women's and Children's NHS Foundation Trust logo](https://static.trac.jobs/employer-logos/386.png)
Medical Secretary
NHS AfC: Band 4
Job overview
The post holder will provide a comprehensive administrative service to the Cardiology Team at Birmingham Children’s Hospital. This role requires close liaison with all clinical and administrative staff. This role will require the successful candidate to be able to manage waiting lists for both inpatients and outpatients, help organizing consultant diaries, typing clinic letters, and answering patient calls.
This role will be based within the secretarial team. The post holder will act as the secretary providing professional, confidential and comprehensive administrative support to the clinical team. You will be first point of contact between patients and the consultant. You will be based at Birmingham Children’s Hospital.
Main duties of the job
1. Quality checking of day-to- day correspondence and medical reports on behalf of the Consultant and other professionals working within the Department, using a PC with Windows based software, Excel and Word2. To organise the Consultants’ clinical, academic and professional commitments by managing his or her diary, co-ordinating outreach clinics and facilitating communication between the Consultant and the associated clinical team.
3. To ensure the timely production of an accurate clinical record of each patient episode, using relevant IT systems and databases, including casenote tracking system.
4. To liaise between patient/parents and the associated clinical team using face-to-face, telephone and written communication and instigate appropriate action accordingly, as befits the sensitive and complex nature of the information involved.
5. Co-ordinate out-patient and in-patient episodes, using relevant IT systems and Trust databases, liaising with relevant clinical and non-clinical Departments.
Working for our organisation
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Detailed job description and main responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Women’s and Children’s NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person specification
Qualifications
Essential criteria
- AMSPAR Diploma or equivalent qualifications or minimum of 1 year Med Sec experience
- Level 2 RSA/OCR word processing/typing qualification/equivalent experience
Desirable criteria
- Level 3 word processing/ typing qualification
Knowledge & Nature of Experience
Essential criteria
- Medical Secretarial experience
- Audio typing experience
- Good telephone manner
- Computer literacy
- Experience of working under pressure
- Diary management experience
- Working knowledge of medical terminology
- Waiting list experience
Applicant requirements
The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Anne-Marie McShane
- Job title
- Assistant Service Manager
- Email address
- [email protected]
- Telephone number
- 01213339999
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