Job vacancy: Band 3 Administrator, Birmingham Community Healthcare NHS Foundation Trust, Birmingham

Job summary

Main area: Admin
Grade: Band 3
Contract: Permanent
Hours: 37.5 hours per week (Full Time 37.5 hours per week)
Job ref: 820-6387947-ASR

Employer: Birmingham Community Healthcare NHS Foundation Trust
Employer type: NHS
Site: West Midlands Rehabilitation Centre
Town: Birmingham
Salary: £22,816 - £24,336 per annum (pro rata)
Salary period: Yearly
Closing: 14/07/2024 23:59

Band 3 Administrator

Band 3

Detailed job description and main responsibilities

For further details on the main responsibilities, please see the attached job description and person specification.

The West Midlands Rehabilitation Centre provides a range of services for people in the West Midlands to assist them in managing their disabilities. The Service is for people with physical, cognitive, emotional and social disabilities. All our services are provided by teams of clinical professionals and support staff who aim to provide integrated services in ways that best meet the needs of patients and their carers.

Be Part of Our Team...

BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.

Person specification

Qualifications / training

Essential criteria

Evidence of continued learning and development

Desirable criteria

NVQ Level 3 in Administration
Maths and English GCSE

Experience

Essential criteria

Relevant experience in an administrative support role
Experience of using MS packages (Word, Excel, PowerPoint, Outlook)
Experience of maintaining office systems, including filing, ordering and recording information
Experience of co-ordinating diaries and arranging meetings
Experience of providing meeting support, minutes, agenda’s etc.

Desirable criteria

Experience working in the NHS or public sector

Skills/knowledge

Essential criteria

Proven skill to create, populate and monitor databases/ spread sheets.
Ability to take accurate minutes/notes.
Ability to show attention to detail.
Excellent organisational skills
Excellent Communication skills both written and verbal and ability to effectively communicate with a range of staff.
Excellent interpersonal skills

Desirable criteria

Audio dictation and transcribing skills

Personal qualities

Essential criteria

Approachable and reliable
Positive and flexible approach to work
Willingness to undertake training and development
Able to work on own initiative and as part of a team
Ability to travel to other bases as required
Ability to undertake further training and development as required for post

Disability Confident Employer and Guaranteed Interview Scheme

BCHC offers a guaranteed interview to any candidate who is Disabled, Neurodiverse, has a hidden or long term health condition as recognised under the Equality Act 2010, providing they meet the essential criteria of the job role, as set out in the person specification. We encourage applicants to submit their applications and to request any reasonable adjustments where required.

Equality, Diversity and Inclusion

Birmingham is a fantastic place to live and we serve a wide range of people and communities. BCHC are an advocate of diversity and strive to mirror the community we serve as much possible.

We are committed to and actively promote equality of opportunity for all staff and applications from individuals from all areas of the community who meet the specific criteria are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage/civil partnerships.

Promoting Workforce Equality

In response to data held by BCHC which demonstrates that individuals from particular protected characteristics are under-represented, BCHC are striving to redress these imbalances. In order to do this, the Trust is committed to the employment and career development of individuals with these protected characteristics. As part of this commitment and given this under-representation, the Trust guarantees an interview to any applicants from under-represented groups for positions at Band 8a and above whose application meets the essential criteria for the post as detailed on the Person Specification.

The Trust is currently under-represented in terms of people who identify as Black, Minority Ethnic (BME) and welcomes applicants from these communities. Selection will be on the basis of merit. In order to ensure the diversity of our workforce and understand the differing needs of our communities, the Trust is committed to the principles of Positive Action.

Flexible Working

Birmingham Community Healthcare NHS Foundation Trust (BCHC) supports a variety of flexible working practices and, where possible (given our range of services and community settings) dependent upon the requirements associated with the role, will actively consider requests made and support these where practically possible. This may include hybrid patterns of working to enable colleagues to request the flexibility of a mixture of home/base working.

In accordance with the NHS People Promise, the Trust is committed to facilitating a healthy work/life balance that is essential to health and wellbeing and to making BCHC a ‘Great Place to Work’. We will be happy to discuss and consider all requests relating to working patterns and hours at your interview so please do ask!

Benefits of working for us:

Full NHS terms and conditions including extensive holidays, Agenda for Change pay with enhancements
Attractive relocation payment if you relocate to the local area.
Discounts for local and national retailers
Dedicated well-being services for all employees
Flexible working where possible

Mindful employer. Being positive about mental health.

Documents to download

Administrator Band 3 JD and PS (PDF, 224.4KB)

Apply online now

Further details / informal visits contact

Name: Nichola Parker
Job title: Information and Performance Manager
Email address: [email protected]
Telephone number: 0121 466 3286

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Job summary

Employer heading

Band 3 Administrator

Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications / training

Essential criteria

Desirable criteria

Experience

Essential criteria

Desirable criteria

Skills/knowledge

Essential criteria

Desirable criteria

Personal qualities

Essential criteria

Employer certification / accreditation badges

Documents to download

Further details / informal visits contact

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