Job summary
- Main area
- Recruitment
- Grade
- Band 3/ Band 4
- Contract
- Permanent
- Hours
- Part time - 17.5 hours per week
- Job ref
- 820-6421211-COR
- Employer
- Birmingham Community Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Priestley Wharf
- Town
- BIRMINGHAM
- Salary
- £22,816 - £27,596 Per Annum pro rata
- Salary period
- Yearly
- Closing
- 10/07/2024 23:59
Employer heading
Band 3/4 Recruitment Officer
Band 3/ Band 4
Job overview
**This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested**
This is an exciting developmental post commencing on Band 3 with an opportunity to progress to a Band 4 senior recruitment position
We are looking for Recruitment Officers to assist in the efficient running of the excitingly busy and fast paced Centralised Recruitment office for the Trust on a day to day basis. The successful candidate will provide and be responsible for a full recruitment and advice service to existing and potential new staff wishing to be employed by Birmingham Community Healthcare NHS Foundation Trust. The post holder will be expected to make decisions in line with agreed policies and procedures, be able to use their initiative and work as part of a team.
You will be supported by a large Recruitment team on a daily basis, as well as the Operational HR team to ensure you are well equipped to complete your role. A robust training programme will also be put in place to support your understanding and learning. You will work closely with Divisional Managers to understand the needs and pressures of their services, and support with their recruitment strategies. The role of the recruitment officer is key to support the Trust in ensuring we are safely staffed to deliver excellent patient care for our local communities. If you wish to be part of making a difference to how we deliver our services, this is the role for you!
Main duties of the job
The successful candidate will have relevant experience of working within an administration environment along with being competent in the use of Microsoft Office including Excel, Word and Outlook. They will be educated to GCSE level/equivalent and hold either a relevant keyboard qualification or be able to demonstrate equivalent experience. Good written and verbal communication skills with the ability to handle a high volume of enquiries and be able to work to very tight deadlines are also essential to the job role.
In addition, part of this role will be to register new RA users on the HSCIC system and to visit Trust sites to issue smartcards to staff. The post holder will also be required to carry out administration in connection with the Registration Authority (RA/Smartcard) scheme.
Working for our organisation
Be Part of Our Team...
BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
IMPORTANT
· Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process.
· Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.
Detailed job description and main responsibilities
-
Detailed job description and main responsibilities
- Responsible for receipt of documents electronically, inputting onto shared Job Tracker Sheet, Electronic Staff Record (ESR), NHS Jobs and relevant external publications via advertising agency. Set up recruitment file. Ensure that all internal recruitment processes are followed accurately and in a timely manner, highlighting any exceptions or problems to the Senior Recruitment Officer or Recruitment Manager.
- Responsibility for checking contents of advertisements taking into account equal opportunities along with taking the lead with placing adverts and job details on NHS Jobs.
- Liaise with recruiting managers regarding short listing dates and interview dates. Keep managers informed when posts have gone live
- Ensure all appropriate documentation for advertised positions are available, i.e. up to date Job Description and Person Specification and a vacancy approval form has been completed and approved.
- Deal with all queries appropriately according to the nature of the enquiry.
- Ensure that managers are appropriately advised on how to prepare interview packs and administer tests (if applicable) in readiness for panel members ensuring the correct documentation to the email correspondence which is sent to recruiting managers and that all information comes back to the Centralised Recruitment Team appropriately.
- Request references for preferred candidates, as appropriate, ensuring correct forms are enclosed and that employment history is checked in line with NHS Employment Check Standards.
- To follow up on references not received, liaising with other NHS Trusts, outside companies, whilst keeping candidates informed of progress at all times.
- Notify unsuccessful candidates via the NHS Jobs system. File application form appropriately for feedback to candidate if required.
- Process relevant pre-employment checks for successful candidates including occupational health, professional registration, identity checks and right to work checks
- Issue appointment letters to successful candidates and act as a central point of contact for any queries in relation to the recruitment episode.
- Highlight to Senior Recruitment Officer if new staff members needs a Certificate of Sponsorship
- Deal with new members of staff DBS (Disclosure and Barring Service) online forms. Make sure correct documentation has been seen and photocopied by recruiting manager.
- Responsible for keeping a log of all vacancies placed together with totals of enquiries, returned applications, shortlisted candidates, attending interviewees and appointed candidates.
- Use ESR (Electronic Staff Records) to set up and maintain vacancies and enter employment checks for successful applicants. Request Inter Authority Transfers (IATs) for staff with continuous NHS Service ensuring appropriate inputting.
- Issue contracts of employment to new starters
- Ensure that all staff receive the appropriate induction, training and updates in line with Trust and local policies and procedures by liaising with the Learning and Development Department, as appropriate.
- To adhere to any reasonable management request.
- Ensure that the Head of Recruitment, Corporate HR and Medical Staffing/associated deputies are involved in the recruitment process to ensure that avoidable problems are minimised and that issues are dealt with efficiently
- To carry out any other reasonable duties as and when required.
Person specification
Qualifications
Essential criteria
- Educated to GCSE level Or equivalent
- RSA II or equivalent Access and Excel experience
Experience
Essential criteria
- Relevant previous experience working within a recruitment or RA service
- Experience of handling a high volume of enquiries and transactions to tight deadline s
- Working with the public in a customer service environment
- Maintain database
- Ability to follow strict policies & procedures in line with NHS pre - employment checking standards and audit requirements ·
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Michelle Clayton-Hughes
- Job title
- Recruitment Team Leaders
- Email address
- [email protected]
- Telephone number
- 0121 466 7430
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