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Job overview

An opportunity has arisen for a dedicated and self-motivated Personal Assistant to join the Management Teams of the Podiatry and MSK Physiotherapy Services.

The successful candidate will fill the role of Personal Assistant to the Management Teams of a number of Clinical Services who are based at our Priestley Wharf Referral Management Centre and at Castle Vale Primary Care Centre.  They will be responsible for a wide variety of administrative support roles including appointment scheduling, administration systems monitoring, diary management, stock control, organising meetings and minute taking. 

We require someone who is enthusiastic and motivated and able to work to a very high standard of accuracy. An exceptional eye for detail and excellent organisational skills are also essential for this role and the successful candidate will be expected to demonstrate initiative in planning and priortising their workload in a way that supports the work of the whole team. 
Excellent communication skills are also essential to enable you to respond professionally; you will be required to develop effective relationships with a wide range of staff and key stakeholders and have a positive ‘can do’ attitude.  Because our services cover the whole of the City area, travel to multiple sites for meetings may be required from time to time so access to a car is an advantage but not essential.

Main duties of the job

Administrative support to Management Teams of Podiatry & MSK as required.

 Maintaining electronic staff records and training compliance and reporting to Management Teams as required

 Communicate effectively and confidently with internal and a range of senior level external clients by telephone, letter and electronically managing complex communications and ensuring that these are managed appropriately.

To arrange and organise Team meetings and supervision sessions as necessary including preparing agenda and minute taking as required. including preparing and circulating agenda, minutes and booking refreshments for external meetings.  

Produce well presented high level medical and clerical letters, reports, agenda and minutes, (with a high degree of accuracy and speed) as required.

Process annual leave and study leave applications for designated staff and to maintain appropriate records and databases. 

Ensure a continuous and efficient support for the RMC Services Management Teams is maintained during periods of annual leave (and other absences). 

 Co-ordinate away days, workshops and interviews providing support

To undertake other duties commensurate with this grade of post in agreement with the relevant line manager.

Working for our organisation

Be Part of Our Team...

BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.

IMPORTANT

·         Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process.

·         Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.