Job summary
- Main area
- admin & clerical
- Grade
- Band 6
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (per week)
- Job ref
- 193-6743710CORB6EST
- Employer
- Royal Berkshire NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Berkshire Hospital
- Town
- Reading
- Salary
- £37,338 - £44,962 per annum
- Salary period
- Yearly
- Closing
- 12/11/2024 23:59
Employer heading
Estates Development Project Assurance Manager
Band 6
Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated ‘Good’ with inspectors reporting that we have made significant improvements. The Trust’s overall rating has also improved to ‘good’. This is a great opportunity to join our clinical or non-clinical teams to create a positive and motivating environment within our trust. Come and join our team in this exciting time of change as we pride ourselves, our staff and our services on excellence.
At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is “Working together to provide outstanding care for our community.”
We are Compassionate in our thoughts, words and actions
We are Aspirational and have a true desire to be dynamic and to innovate
We are Resourceful and responsible in the way we work and live
We are Excellent in our development, fairness and sharing best practice
Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don’t you come and join us. We offer a range of learning and development for all employees may you be clinical or non-clinical.
Diversity is what makes us interesting… Inclusion is what will make us outstanding.
Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.
If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.
Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.
Job overview
Gateway, RIBA project stage checklist sign offs, permits to work, for Audit and Assurance by undertaking ongoing correction and updating of all the project governance documentation, working with the Estates Development Compliance Manager.
To provide high-quality financial support for the department, ensuring data is entered to a high standard and in-line with RBFT Finance Guidelines, ensuring effective financial reporting with up-to-date accounts available to support project finances, forecasts and programme reporting.
Proficient with MS Suite software and preferable Trust’s Facilities software, Concerto, E-proc, E-financials, MS Project, and Trac.
Provide support guidance for Estates Project Mangers to update project management tools with document control & orders, governance processes and gateways.
Provide and receive complex, sometimes sensitive information to document within the department project management system. Ability to understand procedural issues and communicate to others.
Main duties of the job
· Manage and store Governance documentation on the department project management system. Ensure that all content within the process stages is accurately kept up to date to assist with reporting.
· Analyse, investigate and resolve complex queries relating to project governance.
· Support audit enquiries providing correct documentation, run internal audit checks and reconciliation to ensure availability and correct record of the governance documentation.
· Analyse and interpret complex facts or situations relating to Governance Document Control, comparing across a range of options.
Working for our organisation
Royal Berkshire NHS Foundation Trust employs over 7,500 staff across six sites which serve a population of around 1,000,000 people. The majority of staff live in areas surrounding our sites which include Reading, West Berkshire, Wokingham, Bracknell and South Oxfordshire. We are proud to be rated as the top acute trust to work for in South-East England according to the NHS Staff Survey 2023. We are invested in the well being, and development of all our staff.
Detailed job description and main responsibilities
To support project managers, in progressing documentation through correct procurement route for each project order received and maintaining accurate capital order record, to track finances.
Plan and organise tasks and activities to a variable workload. Initiate plans and modify as required to suit work programme requirements such as training, new software systems or reporting systems.
Reconcile invoices, valuations, instruction documents and ensure correct and timely receipt and payment processed to the suppliers/contractors.
Participate in project management staff timesheet and ensure fees per project are up to date in the project management tool, such as concerto and finance tool, to ensure accurate finance reporting.
Have advanced keyboard skills with the ability to interpret and present data in varied forms as requested by Line Manager/ Head of Projects.
Propose and assist with changes to either departmental policy or work where relevant due to new working practices, legislative changes, or new reporting processes.
Deliver core training to other staff groups and contractors on the safe and compliant use of the capital projects system/software and other specialist project software where necessary (i.e., Concerto, MS Projects) where necessary.
Regular requirement to develop and generate reports and documents. Responsible for maintaining more than one information system and adapting information from these systems to meet the specifications of others.
Undertake Health and Safety work permit log management for hot works/Fire/Water/Asbestos, etc.as requested.
Consult with Health and Safety officer and building managers to ensure timely issue of permit to work.
Experience of using HR databases to manage recruitment admin process for the Department.
Person specification
Experience and Training
Essential criteria
- Specialist knowledge underpinned by theory and appropriate experience.
Desirable criteria
- Membership of a Professional Construction/Engineering institution/body Prince 2 Project Management qualification Diploma in Project Management and/or construction related diploma
Knowledge
Essential criteria
- Demonstrable experience in the development and running of a successful projects/programme team. knowledge of Construction Projects, planning, delivery, programming from inception to close. An understanding of capital funding and financing Experience of a similar role within an NHS or related organisation
Desirable criteria
- More widely IT literate with knowledge of bespoke presentation packages Experience across organisational boundaries. Experience of NHS Frameworks
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Glen Ashby
- Job title
- Head of Capital Development Estates Development
- Email address
- [email protected]
- Telephone number
- 07826 400007
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