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Job summary

Main area
Radiotherapy
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
193-6860443PCG
Employer
Royal Berkshire NHS Foundation Trust
Employer type
NHS
Site
Royal Berkshire Hospital
Town
Reading
Salary
£23,615 per annum
Salary period
Yearly
Closing
02/02/2025 23:59

Employer heading

Royal Berkshire NHS Foundation Trust logo

Radiotherapy Administrative Assistant

NHS AfC: Band 2

Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated ‘Good’ with inspectors reporting that we have made significant improvements.  The Trust’s overall rating has also improved to ‘good’.  This is a great opportunity to join our clinical or non-clinical teams to create a positive and motivating environment within our trust.  Come and join our team in this exciting time of change as we pride ourselves, our staff and our services on excellence.

At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is “Working together to provide outstanding care for our community.”

We are Compassionate in our thoughts, words and actions

We are Aspirational and have a true desire to be dynamic and to innovate

We are Resourceful and responsible in the way we work and live

We are Excellent in our development, fairness and sharing best practice

Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don’t you come and join us.  We offer a range of learning and development for all employees may you be clinical or non-clinical.  

 

Diversity is what makes us interesting… Inclusion is what will make us outstanding.

Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.

If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.

Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.

Job overview

Band 2 Radiotherapy Admin Assistant

The post holder will be required to work across all departments within the Berkshire Centre assisting with the administration duties required.

Main duties of the job

To provide effective administration support relating to the Radiotherapy Department at Royal Berkshire Hospital - this will include:

  • Preparation of hospital notes in advance of patients attending for their appointment.
  • Requesting relevant clinical information such as pathology, histology and radiology results.
  • Checking patients in and out of clinic on PMS / EPR / MOSIAC and making follow-up appointments as appropriate.

Working for our organisation

Reading sits on the river Thames and is served by great road and rail links to London, Oxford and Southampton. With excellent leisure and shopping facilities, and a thriving cultural scene, Reading is a wonderful place to live, work and play and provides excellent facilities for families, including some of the best state and private schools in the UK.

The CQC recently rated the care provided by the Royal Berkshire NHS Foundation Trust as Good.

Our "CARE" values: Compassionate, Aspirational, Resourceful, Excellent, reflect the type of Trust we aspire to be and you can join our dedicated and talented staff to make this happen.

Detailed job description and main responsibilities

  1. Collation of all clinical notes, ensuring the clinician/radiographer has all relevant information, i.e. referral letter, previous correspondence, radiology, histology and pathology results.
  1. Responsible for making follow-up appointments and arranging other appointments as required.
  1. Ensure timely production of an accurate clinical record of each patient episode, using relevant IT systems and databases, including case note tracking.
  1. Liaise in person and by telephone with all levels of medical and radiography staff, and establish good working relationships with medical secretaries and clerical staff.
  1. Deal with telephone enquiries from other departments and hospitals.
  1. Use PMS / EPR/ MOSIAC.
  1. General clerical duties, including maintenance of the filing system.
  1. Ensure all clinical areas have stock replenished as required.
  1. To work with the pre-planning team ensure the patients who attend the department have all required documentation uploaded to our Record and verify system. This will include meeting and greeting our patients and uploading patient photos.
  2. Any other duties as required.

Please refer to the attached Job Description & Person Specification for further details.

Person specification

Education / Qualifications

Essential criteria
  • Good education to GCSE standard or equivalent experience
  • Knowledge of Microsoft applications
  • Numerate and literate with good command of spoken and written English

Experience

Essential criteria
  • Experience of working in an office environment
Desirable criteria
  • Experience of working in a hospital

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardApprenticeships logoNo smoking policyArmed Forces Covenant (Silver Award)Care quality commission - GoodMindful employer.  Being positive about mental health.Stonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.National Preceptorship for Nursing Quality Mark 2024

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Paula Horne
Job title
Radiotherapy Service Manager
Email address
[email protected]
Telephone number
01183227868
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