Job summary
- Main area
- Recruitment & ESR Administration
- Grade
- NHS AfC: Band 3
- Contract
- Fixed term: 6 months (This contract will end on 31st October 2025)
- Hours
- Full time - 37.5 hours per week (Monday to Friday 09:00 to 17:00)
- Job ref
- 391-RFL-7010522
- Employer
- NLPSS
- Employer type
- NHS
- Site
- Enfield Civic Centre
- Town
- London
- Salary
- £28,622 - £30,225 per annum inclusive of Outer London HCAS
- Salary period
- Yearly
- Closing
- 05/03/2025 23:59
Employer heading
Band 3 Seasonal Recruitment Services Officer - Hiring/M&D Rotations
NHS AfC: Band 3
We are a partnership of 10 north central London NHS trusts whose purpose is to deliver high quality and better value shared NHS corporate services at scale.
Launched on 1 December 2021 with transactional recruitment services, our experienced and knowledgeable team help staff across our network to access the information, systems and processes they need quickly and seamlessly, allowing staff to focus on the frontline and enabling the best use of NHS resources.
The NLPSS board is made up of executive-level representatives from each trust in the partnership who agree on an annual business plan which is executed by the managing director. Within this structure, individual services are accountable to the managing director, who reports to the board.
NLPSS is hosted by The Royal Free London NHS Foundation Trust, acting as the legal entity, contracting authority and main employer of staff.
Job overview
We are looking for Band 3 Recruitment Services Officers to support the NLPSS hiring and Medical & Dental rotations teams during the busy period of trainee doctors’ rotations. Roles will either be based in one team or split across both teams.
The medical & dental rotations team manages the administration of the doctor’s training rotations for six trusts within NLPSS. Duties include issuing offer/contracts to trainees, completing changes on ESR and responding to queries.
The hiring team are responsible for hiring new starters onto ESR system for payroll purposes and entering pre-employment check details. You'll be part of a team responsible for keeping our ESR system accurate and up to date for some of the largest NHS Trusts in London.
Please note that the roles are based in Enfield, Civic Centre EN1 3ES. You will be expected to work full time in the office initially during training, and then moving to home working for 2 days per week (as per team leaders sign off). The interviews will take place at this site.
The post will be fixed term for 6 months. We are aiming for a start date of the beginning of May 2025 until the end of October 2025, subject to pre-employment clearances.
Main duties of the job
What we're looking for:
• Excellent attention to detail with high accuracy
• Experience of data entry, systems and Microsoft applications
• Exceptional organisational skills
• Strong communication abilities
• A genuine passion for supporting our staff in the NHS
The post holder will provide a high quality, responsive, streamlined service to managers and employees within the trust which includes:
- Data Entry (Both numeric and non-numeric) into ESR system
- Ensuring that Managers and Employees are provided an accurate and quality service.
- Ensuring that all administrative KPI’s are adhered to.
- Working within the policies and procedures, ensuring that audit requirements are met at all times and deadlines are strictly adhered to.
- Appropriate application of Data Protection rules.
Working for our organisation
North London Partners Shared Services are hosted by Royal Free London NHS Foundation Trust. Staff members who join North London Partners Shared Services from another NHS organisation enjoy continuity of NHS employment.
We have shared values, grounded in respect for one another. We focus on providing cost effective, outcome focused services, streamlining processes and encouraging growth, with a culture of accountability where all ideas are welcomed. We take pride in our staff, providing learning and development opportunities so we can all be a part of our mission: better quality services, digitally enabled, designed around the user experience, freeing time to care.
Benefits
- Be part of an exciting new future for one the leading NHS shared service centre in the country.
- Excellent career development and training opportunities.
- An opportunity to learn from industry-wide best practice organisations
For further information, please visit our website: https://www.northlondonsharedservices.nhs.uk
Detailed job description and main responsibilities
The main duties for the NLPSS recruitment service as a whole are described in detail in the job description and person specification document, that is attached to this vacancy. Please ensure to read through to further your understanding of the role.
Person specification
Experience
Essential criteria
- Relevant and significant clerical/administrative experience in a busy office.
- Experience of working within a customer focused environment /customer service skills
- Demonstrable understanding of and commitment to equal opportunities, health and safety and data protection.
- Experience of managing a varied workload, often under pressure.
- Experience of maintaining computer and manual records accurately.
- Experience of Excellent attention to detail
Desirable criteria
- Knowledge of employment legislation
- Experience of working within a high-volume workload setting
- Experience of working within the public sector or NHS.
- Experience of using ESR systems
Skills
Essential criteria
- Ability to use Microsoft Office packages (especially Excel)
- Confident working with people at all levels, internal or external to the organisation.
- High level of written communication
- Ability to use initiative
- Knows when to escalate
Qualifications
Essential criteria
- Qualifications at either GCSE, A-Level or Higher National diploma in a relevant subject or equivalent experience.
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Danielle Sprott
- Job title
- Hiring Team Service Manager
- Email address
- [email protected]
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