Job summary
- Main area
- Administrative and Clerical
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 188-AC221024
- Employer
- University Hospital Southampton NHS Foundation Trust
- Employer type
- NHS
- Site
- Southampton General Hospital
- Town
- Southampton
- Salary
- £26,530 - £29,114 per annum (pro rata)
- Closing
- Today at 23:59
- Interview date
- 10/12/2024
Employer heading
Personal Assistant (PA) - Specialist Medicine
Band 4
Job overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Main duties of the job
The Specialist Medicine Care Group are looking for an experienced, enthusiastic and reliable individual to join the team in the role of Care Group PA on a permanent contract. Specialist Medicine is a very diverse and exciting care group which covers 18 different specialist services including Endoscopy, Dermatology, Hepatology, Genetics and Managed care.
You would be joining and supporting a strong care group management team including a Care Group Manager, Care Group Clinical Lead, Matrons and Operations Manager. The role will involve working with a variety of specialist clinical and non-clinical staff to ensure the smooth and efficient running of this large department and ensuring that patient safety and experience are at the heart of all activities within this busy area.
Working for our organisation
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working
Please talk to us at interview about the flexibility you need, and we will explore what’s possible for the role and service.
UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Detailed job description and main responsibilities
What you’ll do
- Diary Management.
- Assist with staff rostering, monitoring annual leave and sickness.
- You will be involved in varied aspects of routine administration including filing, drafting correspondence and file management.
- You will assist in organising events, planning projects, and arranging travel.
- Organising meetings, agendas and minute taking.
- Organising itineraries.
- When required you will also assist the current team secretary/administrator to undertake day-to-day admin for the wider team.
What we’re looking for
This is a busy role, the ability to prioritise and plan your time effectively is essential, along with enthusiasm, self motivation and flexibility.
You will need to have an excellent level of written and verbal communication skills and minute-taking skills.
Good IT skills are essential including working with online databases; excel spreadsheets and preparing PowerPoint presentations.
You will be exposed to confidential information, it is key you are sensitive to this.
Person specification
Qualifications, Knowledge & Experience
Essential criteria
- Good standard of secondary education with English skills demonstrable to GSCE pass level or equivalent standard
- NVQ level 4 in business admin or equivalent level of experience
- Experience working as a Personal Assistant or in business administration
- Working as part of a team and independently
Desirable criteria
- Experience within an Acute Trust or other healthcare sector
- Previous experience of working in an extremely busy environment
- Budget holding experience
Values & Behaviours
Essential criteria
- Patients First
- Always Improving
- Working Together
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Kate Atkinson
- Job title
- Care Group Manager
- Email address
- [email protected]
- Telephone number
- 023812025543
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