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Detailed job description and main responsibilities

Please see the attached job description and person specification.

 The post holder will manage elective admissions for Consultants and Registrars 
adhering to defined polices and trust general polices. The post holder will implement 
change in their own area relation to the management of waiting lists, and be 
responsible for the management of admissions in line with clinical need and the Trust 
Access Policy and targets. 
 To be responsible for managing the ‘Patient Target Lists’ (PTL) ensuring patients are 
dated within their waiting time breach target dates. To actively monitor and manage 
the pathway of patients in defined specialities referred to the trust within the relevant 
time scales. Responsible for assessing and planning the capacity of waiting lists and 
theatre list availability, to ensure maximise utilisation of list and to organise extra 
operating lists when appropriate. 
 
 To be fully conversant with 18 weeks RTT policy. 
 To be responsible for organising operation dates with patients in strict order of the 
waiting list, taking into account case mix, instrument availability, age, medication, 
surgeon, anaesthetist Instrument availability 
 To liaise with other admission co-ordinators regarding equipment i.e. whether other 
specialities are using certain lasers, microscopes which would inhibit the booking of 
certain procedures on other lists. 
 Responsible for identifying potential day case procedure that may have been 
presented to admission office as possible inpatient car. To work in conjunction with 
Clinicians to ensure that all theatre list are fully utilised. 
 Be responsible for organising operating lists for a selection of surgeons and to 
replace any cancellations with suitable replacements. 
 Responsible for managing cancelled operations, ensuring the government policy is 
strictly adhered to when rebooking patients, i.e. 28 days breaches. 
 To liaise with other admission co-ordinators to use any vacated operating lists to fully 
utilise theatre operating time to maintain financial balance. 
 To be aware of availability of staff and events that may impact on the patient 
pathway. 
 Responsible for notifying relevant departments when potential bottlenecks/ delays in 
patient’s pathway are going to have an effect on the probable operation date i.e. to 
actively monitor diagnostic delays which may result in a patient pathway breach 
situation 
 Responsible for ensuring that patients who have opted out of patient 18 weeks RTT 
pathway to have their reinstatement managed correctly, ensuring that patient is 
referred back to their GP. 
 The post holder may be required to supervise and mentor any junior staff within the 
Admissions Team. 
 In addition to own work load, the post holder will provide cover for colleagues in the 
team during annual leave, sick leave and during busy periods where there is an 
imbalance of work. 
 To liaise with the PCT Liaison office with regards to authorisation of TNNF patients 
ensuring that the department is aware of 18 weeks RTT breach dates, actively 
monitoring the outcomes of authorisation request and ensuring that patients are 
dated accordingly within their breach dates or removed from the waiting lists in a 
timely fashion should authorisation be refused by the PCT. 
 The post holder must have the ability to rearrange patient appointments at extremely 
short notice in the event of unexpected theatre changes i.e. surgeon, theatre staff or 
anaesthetist unavailable, equipment failure or emergency patient having to take 
theatre space therefore cancelling elective admissions. Extra theatre lists are 
sometimes to be booked at very short notice i.e. waiting list imitative lists or lists for 
other providers. 
 To be able to represent the admissions service at senior manager meetings e.g. 
Waiting List Meetings, Theatre Allocations Meeting. 
 Ensure patient choice policy is complied with and to avoid breach of government 
targets. 
 To be responsible for managing cancelled operations, ensuring government policy is 
followed when re-booking patients.