Job summary
- Main area
- Administrative & Clerical
- Grade
- Band 3
- Contract
- 6 months (Fixed Term)
- Hours
- Part time - 25 hours per week
- Job ref
- 188-THQ1160724
- Employer
- University Hospital Southampton NHS Foundation Trust
- Employer type
- NHS
- Site
- Southampton General Hospital
- Town
- Southampton
- Salary
- £22,816 - £24,336 pa pro rata
- Closing
- 09/08/2024 23:59
- Interview date
- 30/08/2024
Employer heading
WCA Macmillan Right by You Project Support Administrator
Band 3
Job overview
Wessex Cancer Alliance is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role.
Main duties of the job
Right by You (RBY)is a Wessex Cancer Alliance-funded project (in partnership with Macmillan Cancer Support).
The Right by You service has been designed and shaped by people with lived experience of cancer. Dedicated cancer specialists from the service, support people closer to home, helping them to make closer links to services within the local area.
The team supports personalised integrated care with a focus on supporting people, and their families and carers, with their diagnosis and managing the impact cancer has on their lives. Support needs are identified by the person, based on their concerns and the things that matter to them.
The key focus of the project support administrator will be to work closely with the pathway navigator, to help collect data, needed to not only support the RBY service currently but additionally to help provide data needed for its ongoing commissioning.
Working for our organisation
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at the interview about the flexibility you need, and we will explore what’s possible for the role and service. UHS employees can access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Detailed job description and main responsibilities
General Duties
- Provide high quality administrative and project support to the project team
- Answer all enquiries from internal and external agencies courteously and efficiently, ensuring messages are passed to the relevant people
- Arrange meetings or events, liaising with other colleagues as appropriate to set a mutually convenient time/date. This may include the booking/arranging of a suitable venue, equipment, and refreshments. Coordinating papers as required
- Organise and prioritise diary appointments, re-arranging, when necessary, to take account of more urgent meetings/appointments as they arise, informing the manager(s) of any new, changes and urgent appointments
- Ensure meeting agendas and supporting paperwork are circulated to the relevant individuals in good time
- Attend meetings and take minutes/notes as required. To ensure that these are produced in line with the agreed format and distributed as necessary
- Create comprehensive documents in PowerPoint/Word/Visio etc to support project development and when required take minutes for project and programme meetings
- Assist with the ordering/maintaining of stationary in accordance with Trust policy, whilst gaining an understanding of the Trust requisition and authorisation processes and be responsible for checking any deliveries are accurate and stored away appropriately
- Update core documentation, policies, and procedures in conjunction with other colleagues
- Record project data on relevant systems, regularly updating spreadsheets on progress and providing summaries as required
- Provide project updates and reports via Excel as and when required
- Help to co-ordinate ad-hoc events within UHS, alongside other colleagues as required.
Please refer to the job description and person specification for additional information.
Person specification
Qualifications, knowledge and experience
Essential criteria
- NVQ Level 3 in Business Admin or equivalent level of experience
- Literacy and numeracy skills demonstrable to GCSE pass level or equivalent standard
- Previous experience and knowledge of administrative procedures and setting up new processes.
- Previous experience and knowledge of administrative procedures and setting up new processes.
- Knowledge and experience of secretarial or administrative procedures
- To demonstrate a good understanding of the importance of confidentiality and data protection.
Desirable criteria
- Experience within the NHS
- Previous experience of working in an extremely busy environment
- Knowledge of project management or information analysis
Trust Values
Essential criteria
- Patients First
- Always Improving
- Working Together
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Joanne Dowle
- Job title
- Lead Clinical Nurse Specialist
- Email address
- [email protected]
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