Job summary
- Main area
- Critical Care Administration - E00351
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 413-84833-CSSS-AK
- Employer
- The Christie NHS Foundation Trust
- Employer type
- NHS
- Site
- Critical Care Administration - E00351
- Town
- Manchester
- Salary
- £25,147 - £27,596 pro rota, per annum
- Salary period
- Yearly
- Closing
- 04/08/2024 23:59
Employer heading
ATS Scheduler
Band 4
Job overview
We are seeking an experienced, efficient, competent, and self- motivated team player to join our Scheduling team.
The theatre scheduler will play a pivotal role in ensuring patients are scheduled for their surgical procedures.
The post holder will need to have good general knowledge and skills in a hospital setting as this is busy and varied role.
The post is full time, 37.5 hours.
COVID Vaccine is not essential for this role.
Main duties of the job
The post holder will be responsible for providing administrative support for consultants with their theatre lists. ensuring a smooth running of the service. The role includes arranging and sending patients for their preop checks, scheduling their procedure date, and liaising with the relevant departments to ensure all equipment, special requirements, bed requests and any corresponding appointments are booked.
Working for our organisation
The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.
We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.
We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
Detailed job description and main responsibilities
DUTIES AND RESPONSIBILITIES
- The post holder will ensure that the Surgeon, Anaesthetist, and staff are allocated to the correct theatre lists.
- Input patient details into Theatreman once identified by the consultant from priority list of patients.
- Input all required information from the surgical booking form on CWP
- All aspects of patient access relating to the patients planned procedure including contacting the patient.
- Manage the timing of the procedure due to PPE process etc.
- Ensure coding is correct for the specialised procedures.
- Manage the surgical booking form ensuring it is updated in relation to the status.
- Cross cover with the Anaesthetic and Theatres schedulers to ensure there is no single point of failure.
- Pull all required data when requested e.g., utilisation, procedure numbers etc.
- To be responsible for administration services provided within their area of responsibility.
- Attend and actively participate in diary meetings.
- To further develop appropriate systems, policies, procedures, and management arrangements for delivering effective waiting list management.
- Understand the 62 day and patient access targets and be able to advise others on waiting list management issues, including The Christie Private Clinic.
- Review and analyse theatre data to track patients and take proactive action to support patient access targets.
- To develop and implement measures to ensure that services are cost effective and undertake regular benchmarking and auditing of processes.
- To ensure full compliance with all Trust Governance Standards including the assessment and management of identified risks.
- To monitor theatre activity against service level agreements and to access targets to take appropriate remedial action where necessary
- Ensure the production of all monitoring and performance reports relating to theatres.
Development & Innovation
- To identify and implement new and innovative ways to improve the patients journey through to treatment within Theatres.
- To assist in reviewing and developing new policies and procedures when identifying operational issues.
- To take responsibility for his/her performance and take action to address identified personal development areas.
- To support innovation and change within your area to underpin the modernisation of services, in line with the Trust transformational workstreams.
- Undertake training programmes for the key users on theatre schedule and input data system.
Communication and Information Management
To maintain and review effective information systems to facilitate the collation of theatre information and reports as required by the Management Team to meet both internal and external Trust reporting requirements.
To liaise closely with the independent sector colleagues to ensure that patient lists are supplied and received in a timely manner and maintain effective communication channels To liaise with ward managers regarding the level of planned admissions so duty roster can be planned in accordance with activity and expected date of discharge information.
To work along with senior theatre team in managing theatre schedule and staff rota.
Quality
To work within the requirements of the Trust’s integrated governance framework, ensuring that all policies relating to delivery of administrative services meet relevant legislative and policy requirements for the Theatre Service
Financial and Resource Management
To support the Service Managers with the management of budgets and to ensure all financial targets are met.
To work within budgetary constraints and to provide advice on the costs and benefits of planned developments within theatre scheduling.
People Management and Development
To provide operational theatre administration support across the Directorate
To promote the corporate values and culture of the organisation through the development and implementation of relevant policies and procedures appropriate to personal behaviour.
To contribute and to be an effective member of the Management Team
To take responsibility for your own performance and take action to address identified personal development areas.
To ensure that theatre scheduling supports a culture of effective team working, continuous improvement and innovation.
Participate as required in the selection and appointment of staff in accordance with Trust guidelines.
Person specification
Qualifications
Essential criteria
- NHS /Private Sector admin role working at Band 3 or above / private sector equivalent
- NHS/Private sector theatre scheduling
Desirable criteria
- NHS Trainee service manager experience
- NVQ Level 3 Diploma or equivalent experience
- ECDL or equivalent
Experience
Essential criteria
- Experience of administrative or clerical work including a customer-facing dimension
Desirable criteria
- Experience of working within the NHS or private sector provider
Skills
Essential criteria
- Excellent communication and interpersonal skills
- Good telephone manner
- Attention to detail
- IT literate
- Problem solving skills
- Ability to work unsupervised
- Able to work under pressure
- Tactful and diplomatic
Desirable criteria
- Familiarity with Microsoft office applications
- Familiarity with theatre scheduling applications
Knowledge
Essential criteria
- Knowledge of NHS and data recording systems
Desirable criteria
- Knowledge of medical terminology
Other
Desirable criteria
- Flexible working hours
- Able to deal compassionately with distressing situations
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Rebecca Godwin
- Job title
- Support Manager – Anaesthetics and Theatres
- Email address
- [email protected]
- Telephone number
- 0161 918 7891
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