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Job summary

Main area
Mental Health
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
354-CO-21411
Employer
Sussex Partnership NHS FoundationTrust
Employer type
NHS
Site
Woodside Annexe
Town
Hellingly
Salary
£25,147 - £27,596 per annum
Salary period
Yearly
Closing
06/05/2024 23:59

Employer heading

Sussex Partnership NHS FoundationTrust logo

Restraint Reduction Team Administrator Coordinator

NHS AfC: Band 4

Welcome from our Chief Executive

Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Job overview

The Restraint Reduction Team are looking for a committed individual to provide secretarial and administrative support to our busy and friendly team. The successful candidate must be computer literate, have an excellent eye for detail, proven organisation skills and be committed to consistently delivering a quality service.

In this role you will have good communication skills to fill the role of the Team Administrator and be passionate about ensuring people who use our mental health services receive high quality and safe care.

This role will require a flexible approach to work, with an ability to prioritise and manage workloads. Individuals will be able to work as part of a team and also under their own initiative.

In return, we can offer you support and supervision in this very exciting, rewarding role.

Main duties of the job

  • To provide comprehensive secretarial and administrative support to the Manager and wider team. ensuring the smooth running of the office function.
  • To be responsible for maintaining sickness and absence records for all staff and related employee information. 
  • Use the Trust Shared Business System (Oracle) to raise requisitions, authorise orders and receipt invoices where necessary.
  • Administration of meetings to include agenda preparation and taking and producing minutes.
  • To provide administration support for the provision of restraint reduction training and monitor compliance and DNA issues.
  • To maintain an overview of the administration function and workflow within the team. 
  • To consistently deliver service user focussed service, which promotes good customer care and effective working relationships.

Please see associated Job Description and Person Specification for more details on the main responsibilities.

Working for our organisation

We provide mental health and learning disability care for children, young people and adults across Sussex and for children and young people in Hampshire.

Working in Sussex & Hampshire:

  • Travel easily between coast and countryside, with a blend of picturesque villages and seaside towns.
  • Enjoy a range of beautiful rural settings and bustling city locations.
  • With easy access to Gatwick and Heathrow and excellent railway links across the UK there is plenty of opportunity for adventure.

We are keen to ensure that our workforce reflects the community it serves, particularly in terms of ethnicity, gender, disability, LGBTQ+ and experience of mental illness.

Detailed job description and main responsibilities

Please see associated Job Description and Person Specification for more details on the main responsibilities.

Person specification

Qualifications

Essential criteria
  • Good standard of secondary education; GCSE at Grade C or above.

Experience

Essential criteria
  • Significant experience of working as an administrator or secretary and the procedures.
  • Experience of taking minutes and producing documents to a high standard of presentation with good accuracy.
  • Experience of generating own correspondence.
  • Experience of working as part of a team.

Skills

Essential criteria
  • Ability to be able to plan workload, manage diaries, organise appointments, planning workload associated with key meeting dates.
  • Planning, organising and facilitating meetings and minute taking.
  • Ability to work on own initiative and prioritise own workload.
  • Ability to work to tight deadlines and deal with conflicting demands.
  • Ability to learn and utilise new IT systems.
  • Excellent communication and interpersonal skills, ability to create and maintain effective working relationships.

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident leaderDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodArmed Forces Covenant Gold AwardStep into health

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Liz Chamberlain
Job title
Clinical Governance Business Manager
Email address
[email protected]
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