Job summary
Employer heading
Secretary
NHS AfC: Band 3
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An opportunity has arisen for an experienced secretary/administrator to join the Sheffield Speech and Language Therapy (SLT) Service. It is an exciting, fast paced environment, working within a supportive and friendly team.
The post is 30 hours a week and is a permanent position.
The successful candidate will be based in the Sheffield Teaching Hospitals SLT service working as a member of the team providing admin support to the SLT teams working in acute, outpatients, stroke, and community.
Main duties of the job
To provide secretarial and administrative support and to ensure effective and efficient maintenance of administrative systems and procedures required by the Speech and Language Therapy Team.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
The SLT service across both the acute and community teams in STH has approximately 55 staff (47 therapists, 7 assistants and 4 secretarial staff) (41.23wte).
The SLT teams are highly motivated to provide a quality service to their patients, they are research active and embrace innovation. The service has established processes for supervision and supports personal and professional development.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria
- GCSE/O level at Grade C/4 or an equivalent qualification, one of which should be English Language
- RSA Level III/OCR 3 typing / secretarial qualification
Experience
Essential criteria
- Experience of secretarial, administrative and clerical tasks
Desirable criteria
- Experience of working in the NHS in a medical or patient environment
- Experience of working with the general public
Further Training
Essential criteria
- Knowledge of NHS Systems
Desirable criteria
- Good knowledge of TPP system (Systmone)
Skills
Essential criteria
- Working knowledge of Microsoft Office Packages
- Ability to organise and prioritise a wide range of tasks, meeting deadlines and to work unsupervised
- Experience of audio typing
- Ability to communicate effectively with a clear speaking voice
- Ability to work both independently and as part of a team
- Flexibility in approach to changes in service need
- Ability to be pro-active, show initiative and take responsibility
- To maintain and understand the importance of confidentiality in the work environment
- Ability to understand and adhere to equal opportunities policy
Desirable criteria
- Knowledge of medical terminology, or the AMSPAR qualification.
Documents to download
Further details / informal visits contact
- Name
- Amanda Forrester
- Job title
- Team Leader
- Email address
- [email protected]
- Telephone number
- 0114 2265348
- Additional information
Kerry Hague
Operational Support Officer
Email: [email protected]
Telephone: 0114 2265348
List jobs with Sheffield Teaching Hospitals NHS Foundation Trust in Administrative Services or all sectors