HealthJobsUK

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Other responsibilities include: 

Project Support

•       Undertake project support in the absence of a dedicated project support role in the structure, responding to information requests and other tasks which will involve meeting tight deadlines and may include using digital tools, for example JIRA. This will include: assisting and working closely with members of the project team(s), supporting elements of projects as directed by the relevant lead or project manager; maintaining project plans; supporting the provision of management information; and participating in working groups.  

Financial and Resource Management

•       Provide support and information to aid effective management of budgets, in liaison with the Finance Business Partner, including overseeing the placement and/or orders for goods and/or stationery using the MaPS system, receipt goods and maintain log of expenditure.

•       Support the end of year / monthly close down of accounts. 

Leadership and Management

•       Be a visible, positive and competent role model and motivator, and provide training, advice and support in own area of responsibility.

•       Undertake effective line management of staff (if applicable) within area of responsibility, including: undertaking annual appraisals and ensuring direct reports have access to appropriate training and induction; progressing any disciplinary or capability issues, as necessary; and participating in recruitment process of administrative staff.

•       Supervise the business support team on their day-to-day activities, which may include call handling or data inputting. 

Other

•       In addition to the job specific requirements above, this role will require adherence to all UKHSA Policies and Procedures.  A full list of these are available on PULSE and form part of the employment contract.

•       All staff will adhere to the UKHSA Values actively demonstrating the positive behaviours

•       All staff are expected to contribute to the delivery of corporate goals and objectives.

•       The role holder may be expected to support corporate service activity as set out in the Corporate Services Standard Operating Procedures

•       As a Category 1 responder under the Civil Contingencies Act 2004, UKHSA has a set of civil protection responsibilities which it must fulfil in the response to any emergency or major incident. Staff may be asked to contribute to the preparedness for and response to major incidents and emergencies (as defined in the UKHSA Concept of Operations) as required.

•       This document provides an outline of the tasks, responsibility and outcomes required of the role.  The job holder will carry out any other duties that may reasonably be required by their line manager.

•       The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the team, Directorate and the Organisation.

PROFESSIONAL DEVELOPMENT

·     Identify, discuss and action own professional performance and training / development needs with your line manager through appraisal / individual development plan.  Attending internal / external training events

·     To participate in all mandatory training as required, i.e. fire safety, information governance and all other mandatory training.

KEY WORKING RELATIONSHIPS

The post holder will develop working relationships and communicate regularly with a wide range of individuals, clinical and non-clinical, internal and external to UKHSA. This will include; 

Internal

• UKFETP Director
• UKFETP Programme Manager
• UKFETP Scientific Co-ordinators
• UKFETP Fellows
• Training site Primary Field Supervisors and administrators
• UKFETP Advisory Group members
• Director, Field Services
• Executive Director, Health Protection Operations
• Human Resources and finance teams
• National Infection Service specialist staff including epidemiology and microbiology team 

External

• Training module facilitators
• Health Protection Scotland
• Public Health Wales
• Public Health Agency Northern Ireland
• Universities and other training providers
• Faculty of Public Healt

Essential Criteria

• Good standard of education to A Level or equivalent
• Experience of working in a team
• Dealing with documents and correspondence of a confidential and/or sensitive manner
• Excellent organisational skills
• Ability to work under pressure and to strict deadlines
• Strong computer literacy including use of Microsoft Office, specifically Word, Excel, and PowerPoint.

Desirable Criteria

• Professional secretarial qualifications (NVQ4 Business & Admin or equivalent)
• Experience of working in a scientific, health or education
• Experience of organising and managing events, particularly training events and/or workshops
• Experience of financial transaction and budget management

Selection Process:

This vacancy will be assessed using a competency-based framework which will assess your Qualifications, knowledge and experience and / or skills and capabilities outlined in the essential criteria.

Stage 1: Application & Sift  

You will be required to complete an application form. You will be assessed on essential criteria, and this will be in the form of   

• a CV/ Application form (‘Employer/ Activity history’ section on the application) 
• a 1500 word Statement of Suitability.  

This should outline how  your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria. The  CV/ Application form and Statement of Suitability will be marked together.

If you are successful at this stage, you will progress to interview.

Please do not exceed 1500 words.  We will not consider any words over and above this number.  

Feedback will not be provided at this stage. 

Stage 2: Interview 

You will be invited to a remote  interview. 

Knowledge, experience, skills & abilities will be tested at interview.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.  

Unfortunately, late applications will not be considered

Location

This role is solely office-based, working in Colindale, London.

Eligibility Criteria:

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants/Civil servants on Loan).

Security Clearance Level Requirement    

Successful candidates must pass a disclosure and barring security check. 

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security.

Working for the Civil Service: 

The Civil Service Code sets out the standards of behaviour expected of civil servants.   
   
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.   

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.   

It’s important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:   

• life sentences   
• arson   
• sexual offences  
• hate and terror offences   

Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role.   

If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available  

Starting salary  

Entrants to the Civil Service are expected to start on the minimum of the pay band.    

The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase.    

Either case is determined by whichever is the highest.   

For further details please refer to the Information Sheet - Starting Salaries & Benefits attachment