Job summary
- Main area
- CIC A&E - 200147
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Office Hours)
- Job ref
- 262-A-24-6245215
- Employer
- North Cumbria Integrated Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Carlisle
- Town
- Carlisle
- Salary
- £25,147 - £27,596 per annum
- Salary period
- Yearly
- Closing
- 29/05/2024 23:59
Employer heading
Senior Medical Staffing Coordinator
NHS AfC: Band 4
Job overview
Senior Medical Staffing Coordinator - 37.5hrs - Band 4
We are looking to recruit a motivated, conscientious and flexible individual to lead the coordination of medical staffing across the Urgent & Emergency Care Collaborative enabling the delivery of quality rotas that are safe, cost-effective, efficient and fair.
Working as the line manager Senior Medical Staffing Coordinator, the post holder will work closely with the Deputy Service Managers responsible for medical staffing. Key stakeholders will also include Medical Workforce, Agency Team, People Services, Medical Job Planning team and medical staff, in order to coordinate staffing operationally.
Applicants must have excellent administrative, customer service, database and Excel skills and an ability to pay particular attention to detail.
Travel between sites will be required. This is a permanent post working 37.5 hours per week. The post will be based at the Cumberland Infirmary Carlisle.
For further details or an informal discussion please contact
Sarah Jackson, Deputy Service Manager - 07815 595468
Sue Reynolds, Deputy General Manager - 07881 257537
Main duties of the job
The main purpose of the post is to lead rostering for Urgent & Emergency Care within NCIC. To co-ordinate medical staffing and associated rotas for the Front-of-House and Back-of-House teams across both Acute Hospital sites, including the on-call rotas. Key aspects of this post include:
- Coordination of short notice cover
- Coordination of rota gaps and forward planning
- Coordination and communication of medical rotas
- Monitoring of safe staffing compliance
- Monitoring and processing of annual leave and sick leave
- Coordination of sickness processing and escalating in line with the Trust’s Attendance Management Policy
- Monitoring of compliance with Junior Doctors Contract (2016), The SAS Doctors Contract (2008) and the Consultant Contract (2003), plus the Working Time Regulations and all relevant policies and procedures
- Preparation of management reports as required
Working for our organisation
At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We’re responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’.
- Being a clinically led organisation
- Quality and safety at the heart
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Detailed job description and main responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
· Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
· If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro – Tel: 0300 123 1999, or email: [email protected]
Unlock – Tel: 01634 247350, email [email protected] or complete the online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Person specification
Qualifications
Essential criteria
- 5 GCSE grade C or above in English and Maths or equivalent
- NVQ Level 4 in Business Administration or equivalent
- Advanced keyboard skills
Desirable criteria
- Essential IT skills (EITS) or equivalent
- ILM Level 3 in Management or equivalent
Experience
Essential criteria
- Previous experience of undertaking administrative tasks
- Problem solving for area of work
- Experience of working with medical staff
- Project Co-ordination
- Minute taking/committee servicing
Desirable criteria
- Management of staff
- Experience within NHS, Medical or other educational environments
Knowledge
Essential criteria
- Continuing professional development with portfolio
- Knowledge of Medical Education
- Microsoft office package including Excel Equality issues
Desirable criteria
- Knowledge of Medical Staff structures
- Knowledge of Health Education England (HEE)/General Medical Council (GMC)
Skills & Aptitudes
Essential criteria
- Effective communication and interpersonal skills including; persuasive, motivational, negotiating and empathetic skills
- Proven customer service skills
- High level of accuracy
- Ability to prioritise own workload
- Ability to meet tight deadlines
- Ability to work without close supervision
- Well-developed interpersonal skills
- Enthusiastic and highly motivated
- Ability to work as part of a team
- Ability to work on own initiative
- Ability to deal with high pressure situations
Desirable criteria
- Presentation skills
Personal circumstances
Essential criteria
- Reliable and punctual
- Flexible approach to meet service needs
Other requirements
Essential criteria
- Ability to travel independently across Cumbria.
Desirable criteria
- Driving licence.
Employer certification / accreditation badges
.png "Better Health - Silver")
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sarah Jackson
- Job title
- Deputy Service Manager - Urgent & Emergency Care
- Email address
- [email protected]
- Telephone number
- 07815 595468
List jobs with North Cumbria Integrated Care NHS Foundation Trust in Administrative Services or all sectors