Job vacancy: Administrator, Cambridgeshire and Peterborough NHS Foundation Trust, Huntingdon

Job summary

Main area: Administration
Grade: Band 3
Contract: Permanent: Working pattern Monday - Friday
Hours: Full time - 37.5 hours per week (08:00-16:00, 08:30-16:30, 09:00-17:00)
Job ref: 310-OPAC-5762390-B

Employer: Cambridgeshire and Peterborough NHS Foundation Trust
Employer type: NHS
Site: Kingfisher House, Kingfisher Way, Hinchingbrooke Business Park, Huntingdon, PE29 6FH
Town: Huntingdon
Salary: £22,816 - £24,336 per annum pro rata
Salary period: Yearly
Closing: 20/05/2024 23:59

Administrator

Band 3

Detailed job description and main responsibilities

Please refer to the attached job description and person specification for full details of responsibilities

Main duties include:

Weekly Stores/Dressings and pathology Orders for DNs
Patient Specialist Order
Order Stationary
Ordering of Toners & Ink – Printer
Ordering Non-Cat/Stock Items
Ordering adhoc items i.e., Desk Risers/Secure document bags/headsets
Ordering VAC dressings / Tena
Archiving
Buffer Stock – checking / turning on monthly to keep on server.
Printed resources to be made available within the teams, i.e., yellow folders, leaflets etc.
Asset Management Register Maintenance
Arrange for Clinical Engineering to visit hub/base
Arrange for equipment to be sent to Clinical engineering for repair maintenance, and asset registration.
PPE Stock levels and audit (not all sites)
Fridge Temperatures (not all sites)

Person specification

Education / Qualifications

Essential criteria

Educated to GCE/GCSE or equivalent - grades A – C
Good command of written and spoken English.

Desirable criteria

Level 2 in Business Administration or equivalent experience

Experience

Essential criteria

Experience of working in a busy and fast paced environment
Working with multiple people of various roles.
Experience of planning and organising own workload
Experience of planning workload of staff within own span of control
Experience of administration duties & tasks

Desirable criteria

Experience of supporting a multi-disciplinary team
Experience of procurement processes
Experience in using computer programmes including health care IT systems.

Knowledge

Essential criteria

Clear understanding of the importance of confidentiality

Desirable criteria

Knowledge of medical terminology
Knowledge of Data Protection Act

Other

Essential criteria

Ability to travel to other Trust sites, as required

Skills & Abilities

Essential criteria

Excellent customer/patient care skills via written & verbal in person & telephone methods
Good organisational skills
Good computer/IT literacy skills
Effective communicator & ability to adopt an appropriate style & method of communication.
Attention to detail & accuracy of work.
Able to work on own initiative
Able to work as part of a team.
Able to work under occasional pressure/stress
Good listening skills
Flexible approach to work
Professional attitude.
Friendly and approachable

Here at Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) we are dedicated to providing high quality care with compassion. We deliver many of the NHS services that are provided outside of hospital and in the community such as physical, mental health and specialist services.

We are a health and social care organisation, offering a wide range of services, including:

Integrated physical and mental health services for adults and older people;
Specialist mental health and learning disability services;
Children and young people’s mental health services;
Children’s community services in Peterborough;
Social care;
Ground-breaking research

We strongly encourage applications from all sections of the community, particularly from under-represented groups including disabled people and members of our ethnic minorities and LGBTQ+ communities. For further information about our positive equality, diversity and Inclusion work, please visit https://www.cpft.nhs.uk/equalityanddiversity.

CPFT is looking to build upon its pool of temporary workers with Temporary Staffing Services (TSS). You will be asked at interview if you would be willing to register with TSS. This is an excellent opportunity for those looking to take on additional hours that are flexible around your personal circumstances.

Please be advised that in line with the WHO Health Workforce Support and Safeguards List, 2020 Cambridgeshire and Peterborough NHS Foundation Trust currently are unable to accept applications from overseas candidates whose country of residence is classed as a ‘Red List’ country.

Regrettably, we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.

Applicants who require entry into the UK will be required to provide a valid police certificate from the relevant authority from each country (except the UK) where the applicant has been present for 12 months or more, 10 years before the date of visa application, while aged 18 or over.

If you are successful at interview you will be subject to pre-employment checks, including a DBS (if appropriate), references and Occupational Health. To ensure a smooth process please bring all identity documents to your interview. A list of required identity documents will be attached to your interview invitation.

All communications will be sent to you via TRAC Systems. By applying for this post you are agreeing to CPFT transferring the information contained in this application to TRAC. If you are made an offer, information will also be transferred into the national NHS Electronic Staff Records system.

Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.

Defence Employer Recognition Scheme (ERS) - Bronze

Mindful employer. Being positive about mental health.

We offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.

Stonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.

Documents to download

Apply online now

Further details / informal visits contact

Name

Tanyel Biltekin

Job title

Senior Administrator

Email address

[email protected]

Telephone number

07745742170

Additional information

N/A

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Job summary

Employer heading

Administrator

Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Education / Qualifications

Essential criteria

Desirable criteria

Experience

Essential criteria

Desirable criteria

Knowledge

Essential criteria

Desirable criteria

Other

Essential criteria

Skills & Abilities

Essential criteria

Employer certification / accreditation badges

Documents to download

Further details / informal visits contact

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