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Job summary

Main area
Medical Secretary
Grade
NHS AfC: Band 4
Contract
Fixed term: 12 months (Maternity Cover)
Hours
Full time - 37.5 hours per week
Job ref
253-0424-6165043
Employer
The Dudley Group NHS Foundation Trust
Employer type
NHS
Site
Russells Hall Hospital
Town
Dudley
Salary
£25,147 - £27,596 Pro Rata Per Annum
Salary period
Yearly
Closing
10/05/2024 23:59

Employer heading

The Dudley Group NHS Foundation Trust logo

Medical Secretary

NHS AfC: Band 4

Job overview

1 x Full Time post - 37.5 hours per week to cover Maternity Cover

The Children's Directorate at Russells Hall Hospital is seeking to appoint a Medical Secretary.  This post will provide a comprehensive Medical Secretarial service to the Consultants, Middle Grade Doctors, Clinical Nurse Specialists and supporting teams within the Children's Services Directorate.  To work collaboratively with other Medical Secretary colleagues to ensure clinical correspondence is produced and distributed within designated timescales.  The post holder will carry out his/her duties in such a way to make a direct positive contribution to the organisation.  It is essential that the post holder should exercise initiative commensurate with the role and that confidentiality be maintained at all times.

Main duties of the job

  • Deal with new referral letters and action as appropriate
  • Ensure typing of clinical letters in a timely manner
  • Be the main point of contact for patients, colleagues and other healthcare professionals on behalf of your consultant/s
  • Assist in the planning and organisation of clinical activity (out-patient clinics) by liaising with the appropriate members of staff within the Trust
  • Assist in the collation of information for reports, for example medical reports, risk and complaint management etc.
  • Planning and organising a number of conflicting tasks and priorities at the same time still meeting challenging deadlines.
  • Prioritise workload independently, identifying urgency, highlighting problems and taking appropriate action to prevent or solve problems without supervision.
  • Maintenance of medical records
  • Maintenance of individual filing systems on behalf of the consultant and their team
  • Ensure adequate tracking of medical records both in and out of department

Working for our organisation

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such as ethnically diverse, disabled and LGBTQ+ groups. We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.

We are committed to home life balance through flexible working and making reasonable adjustments where possible.

Detailed job description and main responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake

Person specification

Qualifications

Essential criteria
  • GCSE or equivalent in English grade C or above
  • RCA/OCR III in typewriting / word processing or equivalent
  • Proficient in the use of Microsoft Office Programmes
Desirable criteria
  • Business Administration NVQ Level 3 or equivalent experience
  • Medical Secretary AMSPAR

Experience

Essential criteria
  • Knowledge of NHS administration procedures
  • Knowledge of medical terminology
Desirable criteria
  • Proficient in use of Patient Administration System - Oasis

Communication

Essential criteria
  • Good communication skills, including communication with multiple stakeholders
Desirable criteria
  • Able to demonstrate an understanding of equality & diversity

Planning & Organisation Skills

Essential criteria
  • Willing to undertake training to meet the requirements of the role in an ever changing NHS
Desirable criteria
  • Flexible and adaptable
  • Ability to remain calm in a busy environment whilst working under pressure

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: GoldImproving working livesMindful employer.  Being positive about mental health.ENEI Gold '22Care Leaver CovenantNHS Pastoral CareArmed Forces Covenant Bronze Award

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Emma Harvey
Job title
Team Leader for Paediatrics
Email address
[email protected]
Telephone number
01384 456111
Additional information

For further information or an informal visit please contact Emma Harvey, Support Manager on 01384 456111 ext 3437

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